Job Title: Administrative Assistant
FLSA Status: Non-Exempt
Reports To/Chain of Command: On-site Supervisor, General Manager; Owner of Spaulding Decon
SUPERVISORY RESPONSSIBILITY: None
ESSENTIAL DUTIES AND RESPONSIBILITIES
Able to work independently,
Abide by all OSHA, DOH, and company safety rules and regulations.
Requires ability to have emergency phone lines forwarded to employee during business hours, after business hours and weekends.
Have knowledge on all equipment used by Spaulding Decon, which you will receive training for.
Job Description Summary
Essential duties and responsibility include the following but are not limited to listed items as other duties may be assigned:
Answering customer questions, providing information, taking and processing orders and addressing complaints
Answering phone calls and calling customers and vendors to follow up on appointments and deliveries
Compiling, maintaining and updating company records
Managing office inventory and working with vendors to ensure the regular supply of office materials
Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
Compiling and maintaining records of office business transactions
Operating office equipment including printers, copiers, fax machines and multimedia instruments
Understand administrative tasks associated with remediation, tasks of hazmat in residential homes, offices, apartments, privately owned vehicles, company vehicles, police vehicles, and in open spaces.
- Job also entails non hazmat understanding of painting, company vehicles, stocking and receiving supplies, and participating in community relations.
- Attend and participate in daily On-site Job safety and hazard meetings.
- Knowledge of personal protective equipment found in 29 CFR1910.132 through 1910.138.
To perform this job successfully; an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Qualifications and Requirements
To perform this job successfully; an individual must be able to perform each essential duty satisfactorily. The Knowledge, Skills and Abilities (KSAs) listed below are representative of the KSAs required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent required
Previous experience in a secretarial/administrative role
Excellent organizational, time management and communication skills
Ability to use word processing applications and document management software with a minimum typing speed of 60 wpm
Working knowledge of basic bookkeeping
Strong interpersonal skills and adaptability
Apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form.
Deal with and resolve issues involving several concrete variables in standardized situation.
Bloodborne Pathogens per OSHA requirements.
Knowledge of personal protective equipment found in 29 CFR1910.132 through 1910.138.
Spaulding Decon, training/orientation - Accident Prevention Program upon initial hire
Spaulding Decon Accident Prevention annual refresher
Education and Experience
Administrative experience. Equivalent combination of education and experience is accepted.
Abide by all OSHA, and company safety rules and regulations.
Type memos, correspondence, reports, and other documentation.
Have knowledge on all equipment used by Spaulding Decon, LLC including but not limited to: air monitoring, sampling, power tools, negative air machine, flood pumper, etc.
Follow written protocols for the clean-up, removal, and disposal of residue from methamphetamine drug labs.
Follow written protocols on removal, cleaning, and disposal of bodily fluids, blood, mold, animal feces/carcasses, sewer debris, and sharps (hypodermic needles).
Answer phones as needed, obtain client information, arrange appointments, answer inquiries, take messages for owner or employees and record name, time of call, nature of business and person called upon.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to hear, talk, walk, drive, lift and clean.
Climbing stairs, squatting or kneeling.
Occasionally lift and/or move up to 20 pounds.
Vision requirements include close, distance, color, peripheral, depth perception and the ability to adjust focus.
May be required to drive long distances (typically less than 300 miles) and stay in accommodations until jobs are complete.
While performing the duties of this class, employees are regularly required to use oral and written communications skills; read documents or instructions; analyze and solve problems; observe and interpret data or information; use math and mathematical reasoning; learn and apply new information or skills; perform detailed and precise work; and meet time-sensitive deadlines. Able to cope with graphic and traumatic bio-hazardous scenes, and cadaver and chemical odors.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed in this position. Additional duties may be assigned.
Apply Here: https://spauldingdecon.com/careers/
Job Type : Full-Time
Education Level : High School
Experience Level : Entry Level
Job Function : Administrative