Bilingual Payroll Manager
POSITION TITLE: Bilingual Payroll Manager
REPORTS TO: Chief Administration Officer
Focused on uplifting our neighbors toward long-term sustainability, Feeding Tampa Bay nourishes human potential by providing access to food and then leveraging that access to connect those we serve with empowering resources. With a commitment to end hunger in our region by 2025, our work is driven by the desire to create health and capability in every family, child and senior we serve.
At Feeding Tampa Bay, we are on a united path to transform our community. We thoughtfully drive change while embracing and celebrating our collective impact, as well as the impact of each individual.
Compassionate Payroll Manager willing to create a meaningful experience and offer support and guidance to the entire FTB team in the areas of Payroll, Risk Management and Administration. The Payroll Manager will oversee the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. The Payroll Manager will provide a high level of confidentiality at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Implement, maintain and process payroll system to ensure timely and accurate processing of payroll transactions including salaries, paid time off and holidays, benefits, garnishments, taxes, and other deductions.
Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Issues, or reissues, physical or replacements checks due to payroll errors.
Prepares and maintain accurate records and reports of payroll transactions. Ensure reporting of Form 941.
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Facilitates audits by providing records and documentation to auditors.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Ensure submission of bi-weekly retirement contributions and 5500 annual filings.
Provide training and assistance to team members in both the timeclock and Payroll portal.
Ensure communications related to payroll information, deadlines and changes to all team members.
Risk Management & Administration
Maintain and process all information related to our P&C insurance coverage to include accident claims, Certificates of Insurance, Assets, MVR’s and tracking databases.
Ensure timely submission of all accident claims and provide training as necessary.
Maintain COVID19 database in coordination with Chief Administrative Officer
Ensure salary budget file is current and up to date at all times
Maintain organizational charts and prepare charts as requested.
Maintain all signed contract and lease agreements.
Participate in special projects, trainings, and team meetings or events, as requested
In the absence of the Coordinator of Guest Experience assist by greeting visitors, determines the nature of business. Answer and directs incoming calls to appropriate personnel.
Performs other duties as assigned
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in Accounting, Business Administration, Human Resources or related files.
Three to Five years of Payroll experience and/or equivalent combination of education and experience.
Paylocity experience preferred
Fluent in Spanish preferred
Commitment to understanding and supporting FATB’s mission and grow code
May be required to work some weekends and/or adjust work schedule to meet deadlines
Proficient with payroll software
Extensive knowledge of payroll function including preparation, balancing, and internal controls.
Excellent organizational skills and attention to detail
Strong analytical and problem-solving skills
Strong supervisory and leadership skills
Proficient with Microsoft Office Suite and related software
Proficient with spreadsheet applications
Excellent written, oral and interpersonal communication skills
Exercise good judgment and discretion; strong ethical character capable of handling confidential data
Ability to interact effectively with individuals of diverse backgrounds, experiences and personalities
Ability to meet crises calmly and solve problems
Ability to multi-task multiple projects adhering to deadlines in a high-energy, fast-paced environment
Ability to prioritize and plan responsibilities with effective use of time
Job Type : Full-Time
Education Level : Bachelors Degree
Experience Level : Not Applicable
Job Function : Finance, Administrative, General
Apply Here : www.feedingtampabay.org/careers